Brigham Young University Homepage

Tuition Benefit

(available for credit courses only)

EMPLOYEES

Full-time employees are eligible for a full-tuition benefit upon being hired. An employee must be hired before the add/drop deadline in order to be eligible for a tuition benefit for the current semester. Additionally, each employee must be admitted to the University and registered for classes before the tuition benefit will apply.

Full-time employees are permitted to take a maximum of six credit hours for Fall and Winter semesters and a total of six credit hours during Spring and Summer terms; not to exceed four in a term.

Employees must obtain approvals from their Supervisor and Dean or Director before enrolling in classes that begin before 5:00 P.M., TBA classes, thesis hours, or dissertation hours.

For audits and evening classes, employees can enroll at the Evening School office (122 Harman Building, 422-2872) or online at http://ce.byu.edu/ev.

SPOUSES AND DEPENDENT CHILDREN

Spouses and dependent children are eligible for the tuition benefit after the employee has reached age 30 or completed five years of full-time employment, whichever comes first.

Spouses and dependent children must be admitted to the University and registered for classes before the tuition benefit will apply.

Spouses have a full-tuition benefit for unlimited hours in undergraduate or graduate level courses. The graduate tuition benefit for spouses may be taxable.

Dependent children have a half-tuition benefit for undergraduate courses only until they have:

  • Completed their first bachelor's degree OR
  • Completed 152 semester hours of BYU course work OR
  • Reached age 30

The tuition benefit does not apply to BYU-Hawaii.

The tuition benefit applies to Independent Study courses only for full-time employees (not spouses or dependents). Independent Study courses are paid for by the employee up-front, then reimbursed by the Benefits Office once the course is completed and has received a final grade.

BYU-Idaho Dependent Tuition Benefit

Arrangements have been made with BYU-Idaho that will allow the dependent tuition benefit to be paid at the start of the semester (similar to BYU-Provo) rather than as a reimbursement after the end of the semester. The advantage will be that the student will only have to pay one-half of the tuition to BYU-Idaho at the start of each semester.

In order to authorize payment to BYU-Idaho, the Benefits Office at BYU-Provo (D-240 ASB, 422-4496) must be contacted prior to the start of every semester and provided with:

  • the name of the student,
  • the birth date of the student, and
  • the name and BYU ID number of the parent who is the BYU employee.

Taxation of the BYU Tuition Benefit

Under provisions in Section 117 of the Internal Revenue Code (IRC), BYU employees, along with eligible spouses and dependents can use the BYU Tuition benefits for undergraduate BYU classes without having to pay taxes on the value of the tuition. In most cases, under the terms of IRC Section 132, employees can also take graduate classes at BYU without having the benefit taxed, to the extent the classes relate to their current job. However, the only way for spouses to exclude the value of graduate tuition benefits from taxable wages of the employee is for those spouses to be employed as a teacher or researcher for the University.

BYU is required by the IRS to withhold appropriate taxes on taxable benefits. Even though the taxable benefit is for the spouse’s tuition, the related withholding tax is withheld from the employee’s salary because the benefit is available through the employee’s benefits plan.

Before the tuition benefit can be paid for each semester that an eligible employee’s spouse takes graduate classes, the employee is required to complete a Tuition Taxation Form for Spouses Taking Graduate Classes and turn it in to the Benefits Office in D-240 ASB. That form outlines the options under the IRC. Any questions can be directed to the Benefits Office at 422-4716. The tax form can be obtained from the Benefits Office or from the attachment below.

Credit Hour Limits for Employees

Full-time University personnel may register for no more than six credit hours each semester or four hours in a term. During spring/summer terms the hours limit total is six hours and may be divided into 3:3, 4:2, or 2:4. Normally, full-time University personnel will not be required to pay the cost of tuition for up to six credit hours each semester. Any full-time employees who wish to take more than six hours in a semester or more than four hours in a term must petition the Benefits Tuition Committee. The tuition benefit usually will not be paid until the issue is resolved. In any unusual cases where approval is given for employees to take more than six hours in a semester or two terms, the employees will be required to pay tuition for any class hours over the six-hour limit.

Approval for Daytime Class Attendance

Regular faculty, staff and administrative personnel wishing to take classes during daytime hours (7:00 AM - 5:00 PM) for credit, audit, TBA, or thesis hours need to (1) be properly admitted through the Admissions Office, (2) be registered for the classes and (3) have the written approval from their department chair or supervisor and the dean or director over their area. Applications for approval (Request for Daytime Class Attendance forms) may be obtained from the Benefits Office, D-240 ASB, or from the attachment below. The completed form must be returned to the Benefits Office and receive approval before the daytime tuition benefit can be paid.

Limits of the Tuition Benefit for Dependents

Tuition benefits at BYU-Provo or BYU-Idaho for eligible dependents (regardless of marital status) are limited to (1) the completion of the first undergraduate degree, (2) completion of 152 BYU-Provo/BYU-Idaho credit hours, or (3) age 30, whichever occurs first. Credit hours available from testing for language credit, advanced placement credit, or transfer credits from other institutions do not count against the 152 BYU credit limit. For eligible dependents, the tuition benefit will be automatic until 130 hours have been reached. After that the dependent will need to contact the Benefits Office at D-240 ASB, 422-4496 to coordinate the remaining tuition benefit. This makes the dependent aware of how many hours are still available under the 152-hour limit.

More Information

For more information, please visit the Tuition Benefit Procedure Page.

AttachmentSize
Tuition Taxation Form.pdf100.92 KB
Personnel Request for Class Attendance.pdf33.35 KB

Updated by the HRS Web Team, Brigham Young University, Provo, UT 84602 - Copyright 2008. All Rights Reserved.